Archive Portal Europe

maandag 16 januari 2012

DLM Forum’s triennial conference 2011: Re‐Using Data : Lascaux 2.0: Retaining meaning & purpose for records in collaborative spaces

13 december

Lascaux 2.0: Retaining meaning & purpose for records in collaborative spaces
‐ Tim Callister, Information Management Consultant, UK National Archives (UK)

Tim Callister invited us to join him in an exploration of collaboration spaces. He employed the perspective of the story teller by bringing us back to the Lascaux cave paintings. Since the dawn of time people want to share information. The trouble is however that it is hard to interpret what people want to share: over space and over time.

Collaborative, dare we say 2.0 technology has provided us new ways to share, but has left us with the same challenge: how do we understand what people share?

In the UK Callister explained there are many applications in which sharing takes place: knowledge management, information exchange, transparancy and data re-use is performed with use of Sharepoint, Huddle, Civil Pages, Linkedin and Yammer. Proper interpretation of the data shared through these applications implies knowledge of original use of data. We need to know about the context.

He touched on a subject which has already been experienced in the Netherlands: the need to capture implicit   metadata. Much of the context is only available implicitly: that means that much of information on the who, the what and the why is stuck in people's heads. This means that digitization also calls for formalization. In order to answer the questions needed to perform preservation and interpretation over time metadata should be explicitly stored with the records.

The solutions remained the same according to Callister. One should have good retention schedules, proper FOI/DPA management, Access management and Knowledge management. If you can’t manage these re-use of data seems impossible.

The UK solution is found in centralization of certain tasks and responsibilities within Directgov.
Directgov as an organisation does two different things. It  provides access to online transactional services and it publishes government  information for citizens in one place.

The National Archives (TNA) then provides services for the management of information. It also participates in government ICT strategy. Through these channels standardization and linkage of information is promoted and executed. Furthermore TNA manages the Government Web Archive and in the Secure Web Archiving Project researcher look at archiving intranet en web-based platforms.

Initiatives well worth keeping track of.

His presentation is also found online.

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